Calendar & Booking
Everything you need to organize your schedule and keep bookings under control.
Sign up for freeSmart Calendar Views
Easily switch between daily, 3-day, weekly, or team views and manage all appointments and events in one clear, organized space. Stay in control of your schedule with flexible views, while keeping appointments, events, staff, and rooms in one intuitive calendar.
- 1 day, 3 days and week views in one place
- Manage both appointments and group events
- Centralized calendar for the whole team
- Clear overview to avoid overlaps or gaps
Easy Rescheduling
Effortlessly move, edit, or adjust bookings across staff, and manage services or resources with ease. Save time, avoid errors, and keep your calendar in perfect shape.
- Reschedule with drag & drop
- Automated reminders for staff and customers
- Waitlists for fully booked classes
- Recurring event sessions option
- Recurring event sessions option
Time Blocking & Availability
Manage your own and your team’s availability with ease. Block time for breaks, internal meetings, or personal needs, and organize shifts to prevent double-bookings and keep your team efficient.
- Block time for breaks or team tasks
- Set staff-specific availability
- Prevent accidental double-bookings
- Easily adjust shifts and working hours
Automated notifications
Minimize no-shows with smart notifications. Clients and staff get instant updates on new, changed, or canceled bookings, ensuring everyone stays informed and on schedule.
- Email and push notifications for clients
- Instant alerts for updates or cancellations
- Minimize no-shows through automation
- Include service, location, and staff details
Smart calendar for your efficiency
Everything you need to organize your schedule and keep bookings under control.
Centralized Scheduling
All appointments, staff and services are brought together in one calendar. This makes it easy for everyone on the team to see what is planned.
Booking with ease
New appointments or events can be created in just a few clicks without complicated steps. This speeds up daily work and ensures that every booking is captured.
Drag & Drop Editing
Bookings can be easily adjusted by dragging them to a new time or staff member. This simple way of editing saves time and keeps the calendar accurate with ease.
Recurring events
Events that repeat regularly only need to be created once. Apoena generates the series of events and clients can secure their preferred times in advance.
Conflict-Free Planning
The calendar gives a clear overview of all staff, rooms, and services. By showing overlaps before they happen, it helps avoid double-bookings .
Vouchers & Discounts
Build loyalty with tailored discounts and vouchers designed for both new and returning customers.
Event Capacity Control
Each event can have a set maximum number of participants. This prevents overbooking, makes attendance easy to manage.
Smart Waitlists
When an event is full, clients can add themselves to a waitlist. If a spot opens, they are automatically notified, so you never lose potential attendance.
Cancellation Handling
Cancellations are processed directly in the calendar with just a few clicks. This keeps the schedule up to date at all times and reduces the risk of mistakes.